The Paraeducator Board relies on EGMS– an online platform used by OSPI and PESB to manage state and federal grants – for data collection and to help determine district reimbursement amounts. Throughout the school year, districts must submit claims through EGMS to receive funding intended to help offset training costs. Reimbursement funds are provided directly to the district – not paraeducators or training providers. As a reminder, districts are required to pay paraeducators for their training time.
2023-24 school year
- All training for the 2023-24 school year needs to be submitted by Tuesday, October 1, 2024. If submitted at that time, district reimbursement will occur on the October apportionment.
- As a reminder, please ensure your FP was submitted and received properly. (See Questions for more details)
- If a district chooses to submit by August 16, 2024 it would receive the reimbursement on the September apportionment.
- The type of information you have always been collecting (ie. the number of paraeducators, hours they were trained, etc.) is the same information you will input in the new EGMS system.
Resources
- (PDF) Overview for PARAEDUCATOR TRAINING REIMBURSEMENT FP 918 in EGMS
- Qualifying and Creating an Application for FP 918 in EGMS
- How-to for Districts Claiming Paraeducator Training Reimbursement
- How-to for Districts that Do Not Plan to Claim for Paraeducator Training Reimbursement
Questions
- Do I need to create an account in EGMS? All recipients of 918 funds have had an account created for them in the new EGMS system.
- Who in my district has access to those already-created account details? The administrator list provides the individual with access. This person can create sub-accounts as needed.
- How do I know if my Form Package was submitted and received?
- If your FP status is “Review Initiated” OR “Revision Initiated” you have submitted, and there is nothing you need to do unless you are directly notified.
- If your FP status reads as “Peer review” or “Submitted for Peer Review”, your FP is NOT submitted, and is still awaiting internal district processing.
- Please ensure the status reads “Review Initiated” OR “Revision Initiated” by Tuesday, October 1, 2024, to be eligible for reimbursement.
- What if I have more EGMS questions? The OSPI webpage dedicated to EGMS includes information about regularly scheduled office hours and an email list for EGMS updates.
- For any additional questions, please join our virtual office hours
- District Leaders: Tuesdays at 3 PM
- Paraeducators: Wednesdays at 3 PM
Main Contacts for 918:
Alejandra Cruz-Martinez, Program Associate Alejandra.Cruz-Martinez@k12.wa.us
2022-23 school year
Districts must submit reporting updates through iGrants package 918 to report the number of paraeducators who complete the required training. Learn how to complete the 2022-23 iGrants reports.
Reporting deadlines:
- April 15, 2023
- July 7, 2023
- October 2, 2023 (final submission date)
Preliminary data:
Updated February 1, 2022
- Number of paraeducators trained: 4,872 paraeducators have received the required 14 hours of training during the 2021-22 school year.
- Number of paraeducators trained on the FCS: 2,096 paraeducators have received the required 14 hours of FCS training.
- Number of paraeducators trained on the general certificate: 2,776 paraeducators have received the required 14 hours of general certificate training.
2020-21 school year
Final data:
Updated October 4, 2021
- Number of paraeducators trained: 17,852 paraeducators received the required 14 hours of FCS training during the 2020-21 school year.
- Final reimbursement rate: The reimbursement rate for the 2020-21 school year was $478.16 per paraeducator per two days of training.
- Number of paraeducators who have finished the FCS: 18,141 paraeducators have finished the 28 hours of the FCS by September 1, 2021.
2019-20 school year
Final data:
- Number of paraeducators trained: 23,406 paraeducators received the required 14 hours of FCS training during the 2019-20 school year.
- Final reimbursement rate: The reimbursement rate for the 2019-20 school year was $512.73 per paraeducator per two days of training.
Districts must submit reporting updates through iGrants package 918 to report the number of paraeducators who complete the required training. Learn how to complete the 2022-23 iGrants reports.
Reporting deadlines:
- April 15, 2023
- July 7, 2023
- October 2, 2023 (final submission date)
Preliminary data:
Updated February 1, 2022
- Number of paraeducators trained: 4,872 paraeducators have received the required 14 hours of training during the 2021-22 school year.
- Number of paraeducators trained on the FCS: 2,096 paraeducators have received the required 14 hours of FCS training.
- Number of paraeducators trained on the general certificate: 2,776 paraeducators have received the required 14 hours of general certificate training.
Final data:
Updated October 4, 2021
- Number of paraeducators trained: 17,852 paraeducators received the required 14 hours of FCS training during the 2020-21 school year.
- Final reimbursement rate: The reimbursement rate for the 2020-21 school year was $478.16 per paraeducator per two days of training.
- Number of paraeducators who have finished the FCS: 18,141 paraeducators have finished the 28 hours of the FCS by September 1, 2021.
Final data:
- Number of paraeducators trained: 23,406 paraeducators received the required 14 hours of FCS training during the 2019-20 school year.
- Final reimbursement rate: The reimbursement rate for the 2019-20 school year was $512.73 per paraeducator per two days of training.
