Any school districts that report* employing paraeducators must complete Form Package 918: Paraeducator Training Reimbursement (FP 918), even if they are not seeking reimbursement.
*The S-275 report from OSPI is utilized to determine the list of eligible school districts and ESDs.
As a reminder, districts are required to pay paraeducators for their training time.
2024-25 School Year Reimbursement
The Paraeducator Board will utilize the Alchemer survey platform to process district reimbursement for paraeducator training (FP 918). Reimbursement funds will be distributed through Apportionment. The type of information you have always been collecting (ie. the number of paraeducators, hours they were trained, etc.) is the same information you will input in the new Alchemer system.
Completed training for the 2024-25 period must occur between July 1, 2024, and September 1, 2025.
Reporting Options and Deadlines
Your district must select one of the following options:
1.) If your district is NOT SEEKING REIMBURSEMENT
- Submit completed FP 918 by 11:59 pm on Tuesday, September 23, 2025.
- To avoid reminder notifications from your ESD, we encourage you to submit your form as soon as possible. Doing so shouldn’t take more than 5 minutes of your time.
2.) For SEPTEMBER 2025 APPORTIONMENT (optional, early submission) reimbursement, school districts and ESDs must:
- Have completed all 2024-25 required paraeducator training on or before Friday, August 29, 2025.
- Submit completed FP 918 by 11:59 pm on Friday, August 29, 2025.
3.) For OCTOBER 2025 APPORTIONMENT (final, hard deadline) reimbursement, school districts and ESDs must:
- Have completed all 2024-25 required paraeducator training on or before Monday, September 1, 2025.
- Submit completed FP 918 by 11:59 pm on Tuesday, September 23, 2025.
ALL FINAL FP 918 SUBMISSIONS ARE DUE TUESDAY, SEPTEMBER 23, 2025.
FAQ’s
- Do I need to create an account in Alchemer? No. Alchemer is a survey platform that is intended to collect data. School Districts will be auto-populated in a dropdown menu within the application.
- How do we access FP 918 in Alchemer? The link was emailed to the Primary Contact listed for your district. Check this list to see who your district contact is. If you need to change your district’s contact or did not receive a link, please email Alejandra.Cruz-Martinez@k12.wa.us.
- Can we preview FP 918 before entering our data? View the RESOURCES section to preview PDF guides.
- Can we save our application in Alchemer? Yes, you can save your progress by using the ‘save and continue’ button at the top right corner of your screen. Once you enter and verify your email address, you will be sent a link to access your already-in-progress application.
- How do I know if my Form Package was submitted and received? After submitting FP 918, a confirmation email, including a copy of the training data submitted, will be emailed to the Program Contact(s) and the Assurances contact.
- How do I check the status of our FP 918 submission? You can check the status of your submission here.
- How will your district receive reimbursement funds? Payments will be delivered through apportionment.
Apportionment Payments:
- Payments will show on Report 1197
- ESD payments will be in Revenue 0039
- School district payments will be in Revenue 410001
- The description will read, “General Fund Projects”
Resources
- FP 918 Info & Status Tracker
- Preview Guides:
- Fundamental Course of Study (FCS) Implementation Guide (July 2025)
Main point of contact for FP 918:
Alejandra Cruz-Martinez, Program Associate Alejandra.Cruz-Martinez@k12.wa.us
_________________________________________________________________________________
2023-24 school year
The Paraeducator Board relies on EGMS- an online platform used by OSPI and PESB to manage state and federal grants – for data collection and to help determine district reimbursement amounts.
Throughout the school year, districts must submit claims through EGMS to receive funding intended to help offset training costs. Reimbursement funds are provided directly to the district – not paraeducators or training providers. As a reminder, districts are required to pay paraeducators for their training time.
- All training for the 2023-24 school year needs to be submitted by Tuesday, October 1, 2024. If submitted at that time, district reimbursement will occur on the October apportionment.
- As a reminder, please ensure your FP was submitted and received properly. (See Questions for more details)
- If a district chooses to submit by August 16, 2024 it would receive the reimbursement on the September apportionment.
- The type of information you have always been collecting (ie. the number of paraeducators, hours they were trained, etc.) is the same information you will input in the new EGMS system.
Resources
- (PDF) Overview for PARAEDUCATOR TRAINING REIMBURSEMENT FP 918 in EGMS
- Qualifying and Creating an Application for FP 918 in EGMS
- How-to for Districts Claiming Paraeducator Training Reimbursement
- How-to for Districts that Do Not Plan to Claim for Paraeducator Training Reimbursement
Final Data:
Updated July 14, 2025
Total number of paraeducators who completed training during the 2023-24 school year: 4,872
- Number of “late-hired” paraeducators who completed the FCS (28 hours): 643
- Number of paraeducators who completed the FCS (28 hours): 3,908
- Number of paraeducators who completed 14 hours towards the GPC: 11,014
The Paraeducator Board relies on EGMS- an online platform used by OSPI and PESB to manage state and federal grants – for data collection and to help determine district reimbursement amounts.
Throughout the school year, districts must submit claims through EGMS to receive funding intended to help offset training costs. Reimbursement funds are provided directly to the district – not paraeducators or training providers. As a reminder, districts are required to pay paraeducators for their training time.
- All training for the 2023-24 school year needs to be submitted by Tuesday, October 1, 2024. If submitted at that time, district reimbursement will occur on the October apportionment.
- As a reminder, please ensure your FP was submitted and received properly. (See Questions for more details)
- If a district chooses to submit by August 16, 2024 it would receive the reimbursement on the September apportionment.
- The type of information you have always been collecting (ie. the number of paraeducators, hours they were trained, etc.) is the same information you will input in the new EGMS system.
Resources
- (PDF) Overview for PARAEDUCATOR TRAINING REIMBURSEMENT FP 918 in EGMS
- Qualifying and Creating an Application for FP 918 in EGMS
- How-to for Districts Claiming Paraeducator Training Reimbursement
- How-to for Districts that Do Not Plan to Claim for Paraeducator Training Reimbursement
Final Data:
Updated July 14, 2025
Total number of paraeducators who completed training during the 2023-24 school year: 4,872
- Number of “late-hired” paraeducators who completed the FCS (28 hours): 643
- Number of paraeducators who completed the FCS (28 hours): 3,908
- Number of paraeducators who completed 14 hours towards the GPC: 11,014
2022-23 school year
Districts must submit reporting updates through iGrants package 918 to report the number of paraeducators who complete the required training. Learn how to complete the 2022-23 iGrants reports.
Reporting deadlines:
- April 15, 2023
- July 7, 2023
- October 2, 2023 (final submission date)
Preliminary data:
Updated February 1, 2022
- Number of paraeducators trained: 4,872 paraeducators have received the required 14 hours of training during the 2021-22 school year.
- Number of paraeducators trained on the FCS: 2,096 paraeducators have received the required 14 hours of FCS training.
- Number of paraeducators trained on the general certificate: 2,776 paraeducators have received the required 14 hours of general certificate training.
2020-21 school year
Final data:
Updated October 4, 2021
- Number of paraeducators trained: 17,852 paraeducators received the required 14 hours of FCS training during the 2020-21 school year.
- Final reimbursement rate: The reimbursement rate for the 2020-21 school year was $478.16 per paraeducator per two days of training.
- Number of paraeducators who have finished the FCS: 18,141 paraeducators have finished the 28 hours of the FCS by September 1, 2021.
2019-20 school year
Final data:
- Number of paraeducators trained: 23,406 paraeducators received the required 14 hours of FCS training during the 2019-20 school year.
- Final reimbursement rate: The reimbursement rate for the 2019-20 school year was $512.73 per paraeducator per two days of training.
Districts must submit reporting updates through iGrants package 918 to report the number of paraeducators who complete the required training. Learn how to complete the 2022-23 iGrants reports.
Reporting deadlines:
- April 15, 2023
- July 7, 2023
- October 2, 2023 (final submission date)
Preliminary data:
Updated February 1, 2022
- Number of paraeducators trained: 4,872 paraeducators have received the required 14 hours of training during the 2021-22 school year.
- Number of paraeducators trained on the FCS: 2,096 paraeducators have received the required 14 hours of FCS training.
- Number of paraeducators trained on the general certificate: 2,776 paraeducators have received the required 14 hours of general certificate training.
Final data:
Updated October 4, 2021
- Number of paraeducators trained: 17,852 paraeducators received the required 14 hours of FCS training during the 2020-21 school year.
- Final reimbursement rate: The reimbursement rate for the 2020-21 school year was $478.16 per paraeducator per two days of training.
- Number of paraeducators who have finished the FCS: 18,141 paraeducators have finished the 28 hours of the FCS by September 1, 2021.
Final data:
- Number of paraeducators trained: 23,406 paraeducators received the required 14 hours of FCS training during the 2019-20 school year.
- Final reimbursement rate: The reimbursement rate for the 2019-20 school year was $512.73 per paraeducator per two days of training.
